Contract / Claims Administrator

Key Responsibilities:

• Support the implementation and administration of the EPC Contract (FIDIC Yellow Book-based), including the tracking of obligations, milestones, and correspondence.

• Prepare, log, and follow up on contractual letters, notices, and requests in accordance with Sub-Clauses 13 (Variations), 20 (Claims), and 4.6 / 10.1 / 14 (Progress & Payments).

• Maintain and update the contract correspondence register, variation log, and claim records.

• Assist in the preparation of time and cost-related claims with supporting particulars, in cooperation with technical and planning teams.

• Track key deadlines (e.g., 28-day notice periods) and ensure compliance with notification and submission timelines.

• Support the drafting of responses to Employer / Engineer correspondence and instructions (MARs, Site Instructions, etc.).

• Coordinate documentation for payment applications, variation evaluations, and claim justifications.

• Interface with engineering, procurement, and planning departments to ensure contractual risks are properly captured.

• Assist in dispute avoidance by ensuring timely communication and record-keeping.

• Provide administrative support during audits, meetings, and reporting cycles.

Qualifications:

• University degree in Engineering, Law, Construction Management, or related discipline.

• Minimum 4 years of experience in contract administration, preferably in FIDIC-based EPC projects.

• Familiarity with variation, claim, and payment procedures under international contracts.

• Strong attention to detail and excellent organizational skills.

• Proficiency in English (written and spoken) is required; Polish is an asset.